Terms & Conditions for Planting Events | Sustainable Coastlines

Covid safety at our events

  1. If you, or anyone you live with feels ill, please do not attend.
  2. All attendees should follow cough and sneeze etiquette: Cough or sneeze into your elbow or a tissue (dispose of tissue immediately).
  3. Bring gloves to the event if you have them available at home. Although we will have freshly washed gloves for those who need.
  4. Wash and sanitise your hands regularly.
  5. The event may be cancelled at late notice due to the unfolding situation.
  6. Our full Covid-19 Protocol is available at this link.


All event participants understand that Sustainable Coastlines may use, own and distribute any photos and/or footage taken during the course of the event, for publicity, advertising and distribution.

If you do not want to appear in our event photos, then please inform the Event Director on the day and we will take reasonable steps to try to avoid this.


Please read the health and safety brief below. While this will be provided at the registration station on event day, it helps to read it beforehand. Please forward the link to this page on to anyone you have registered on behalf of. 

What to do

  • Ask our Event Team to show you correct planting technique. Ensure that you know how to:
    — Dig a hole to the correct depth and width.
    — Remove plant from pot and release roots.
    — Place plant in hole. Apply fertilizer, combi-guard and/or mulch (if applicable).

  • Follow all safety rules. Planting isn’t a race. Correct planting technique helps our plants survive!

  • Bring all tools, empty seedling pots and other equipment back and leave where instructed.

Safety while planting and/or weeding

  • All participants must wear closed-toe shoes.
  • Watch where you are digging at all times. Avoid your and others’ hands and feet.
  • Never jump on a spade to get it into the ground; this risks serious ankle injury. Always dig your spade in with one foot firmly placed on the ground.
  • Take extra care when moving any tools. Carry with blades / sharp end below the knee. Do not carry tools over the shoulder. Only leave spades on the ground face down.
  • Other than spades, all tools are for adults only. This includes but is not limited to: grubbers; pick-axes; slashers; weed whackers.
  • Harakeke and other plants have sharp leaves, so take extra care when planting or carrying plants. Keep away from your and others’ eyes.
  • If you can’t move safely while carrying plants or tools, don’t proceed. Inform us so we can help.
  • Picking up rubbish: Do not pick up glass, rusty metal, medical sharps or asbestos. For sharps, inform Event Team first. A secure container and lid is needed to dispose it safely.
  • Clean and sanitise your hands after planting / weeding and before eating.

Safety beside waterways

  • Watch where you are walking at all times. Do not run nor attempt to engage in planting activities while moving. Terrain can be slippery, sharp or contain loose materials. Be extra careful on steep slopes. If you feel uncomfortable, don’t proceed.
  • No swimming or paddling. No one goes in, or near enough to fall in the river today.
  • Do not approach or disturb wildlife, including bee/wasp nests and nesting birds.
  • Do not touch pest control units / traps.
  • Obey all instructions from your Event Team. If you need to go outside the planting area boundaries, always check with Event Team first.
  • Do not enter fenced- or roped-off areas. Obey all safety signage / notices.
  • Return to the allocated meeting location at the time agreed by the Event Team.

Emergency procedures

For injuries and incidents requiring First Aid beyond your team’s capability, make contact either via cellphone, VHF radio or a practical signaling system. Emergency protocol is:

  1. Inform Event Team of the situation.
  2. Do not compromise your safety to assist someone else.
  3. Phone 111 if it is an emergency, otherwise call Event Director (number above).
  4. If cellphone is out of signal, emergency channel on VHF radio is Channel 16.
  5. If there is no cellphone reception nor VHF radio available, wave to signal for help to passersby or, where appropriate, return to event base for help.